Page Comparison

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Title. Description, Date. Format (if listing it). Time.

EXAMPLE from the Judy Chicago Audiotape Collection:Crosstalk Radio Show. Three trustees from the University of the District of Columbia discuss the possible acquisition of The Dinner Party and the ensuing controversy. Aired on WUDC. ca.1990. 45 Mary Bancroft Papers:

• T-64.1. "Why to Vote for Adlai Stevenson" speech given by Bancroft during his presidential campaign / "Between Two Worlds," brief summary of lecture prepared for conference of lecture buyers, 1954, 1956. Audiocassette. 30 min.

• T-64.2. Don Maggin and Mary Bancroft, 1956: Bancroft talks about her personal and political background and about Boston politics. Reel-to-reel. ca.15 min.

Titles of radio and television programs should be italicized.

EXAMPLE from the Boston N.O.W. Records:

• T-187.4. NOW We're Talking. "Open Doors." Women's International League for Peace and Freedom (WILPF). WCAS. September 22, 1974. 31 min.

Please note: We will NO LONGER use the "REQUEST AS" notes in the finding aid.

It's often not necessary to listen to or view each tape in its entirety.  Generally you only need to listen/view the beginning and end to make sure the tape is labeled correctly and to ascertain important production data (and length).  If unlabeled, a tape may require more time, but use best judgment.  When describing the content of the tape, you need to pull out the important themes, but do not need to provide a frame-by-frame, or topic-by-topic, analysis. A good example of adequate content description is in the Blu Greenberg Audiovisual Collection.

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It's often easier to determine the length of videotapes by fast forwarding. Audio is more complicated, but if you can at least determine that the recording continues on the second side of the tape, the tape length can be noted as "ca. 90 min." or the full length of the tape. An audiocassette will often have an identifying mark to indicate "60" or "90" stamped on the edge.

Finding aid examples

Mixed collection with papers: Lisa Krissoff Boehm Interviews:records, NOW Legal Defense & Education Fund Records:

http://nrs.harvard.edu/urn-3:RAD.SCHL:sch01397sch01274

Mixed collection, multi-a/v formats: Ariel Dougherty (ignore "REQUEST AS"):

http://nrs.harvard.edu/urn-3:RAD.SCHL:sch01360

Audio All audio collection: Judy Chicago:

http://nrs.harvard.edu/urn-3:RAD.SCHL:sch01241

Video All video collection: Julia Child:

http://nrs.harvard.edu/urn-3:RAD.SCHL:sch01344

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When processing a collection of solely audiovisual material, utilize the Aleph templates found here:

G:\SCHLES\COLLECTION SERVICES\AUDIOVISUAL\AV cataloging\Aleph templates

SCH_AUDC for an audio collection

SCH_VIDC for a video collection

(See also Updating Aleph (post-processing), especially for more 007 examples)

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In the holdings record, use separate 007s (it’s okay to encode only the first two characters) for audio and for video.

Add an 007 for each unique type of format: VHS, U-matic, audiocassette, etc.

In the holdings record, always add a 506 governing audiovisual material:

506 1b   $aAppointment required for access to audiovisual material.

On rare occasions, processors may need to create a bibliographic record for a single audiovisual item, or a collection comprised of only audiovisual materials. In this case, please consult the A/V Cataloging Manual for specific details.  [Collection Services\Audiovisual\AV cataloging\Unpublished_AV_Cataloging_Manual.doc]

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