Manuscript collections often contain printed material, and
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we often do not keep this with the collection. If material can be given an item record in Hollis, it
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may be better served living in the Library's Book and periodical collection. If it is heavily annotated or there is some other compelling reason to keep it with the collection, discuss with your team lead. Your initial survey is when you should begin to consider the issues related to printed material.
Most printed material falls into the categories of newsletters, serials, or books. Decisions about printed material often fall into categories by format. ALL printed material (except ephemera) that leaves your collection must be accompanied by a separation form.
If your collection has a large amount of printed material, it's a good idea to sort it all out and go over what it is and what you plan to do with it with your team lead. Library volunteer Anne Hartmere can search Hollis and OCLC for titles of pritned material. That will give you a better idea of what to do with the material before you discuss it (if necessary) with book curator Marylene Altieri.
Newsletters are periodic publications, often low-budget, and often created by organizations or groups. Because we collect the records of a number of organizations, we also collect those organizations' newsletters. Newsletters are sometimes a great research tool for organizations that may have been ephemeral, or produced no other printed documentation. For more information about what to do with newsletters go here.
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An example of a detailed Separation Record, should you need to see one, is in the Additional Records of NOW: htpp://nrs.harvard.edu/urn-3:RAD.SCHL:sch01385Instructions on how to search HOLLIS and fill out the separation slip are in Part II of this document.