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Check HOLLIS for Archival Discovery to see if the preliminary finding aid is posted. If the PI is posted in OASIS, contact the Technical Specialist and give her the EAD ID number for the preliminary finding aid (found at the end of the OASIS document). She will download the inventory for your use while processing the collection. In addition, she will request that you edit the inventory to reflect that so, ask Johanna to edit any existing finding aid or collection inventory to say the collection is closed while being processed. This entails deleting any information posted in the Access Restrictions section and adding "CLOSED WHILE BEING PROCESSED." Delete the entire rest of the finding aids, including biography and scope notes, inventory, etc.. (N.B. it was old practice to delete most of an online inventory while work was being done; this is not possible in ArchivesSpace.)
Some collections also have Container Lists (CL) and/or accessioning notes not found in the lateral files outside Room 420 or 2nd floor reference binders. Located in the lateral file cabinet outside of Room 421, they are filed alphabetically by collection name, in a section of the drawer called "Collection Notes." As of fall 2004, newly created container lists exist both in hard copy and in electronic format; see G:\SCHLES\COLLECTION SERVICES\Container Lists. CL's created before that date exist only in hard copy and many are handwritten; additionally, these early CL's are not noted on the blue cards. Always check both lateral files before beginning to process!
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