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When collections are accessioned, A/V material is noted and tracked, as of June 2018, in Media Projects Tracker (MPT), a new version of AV/DC tracker. If there is a significant amount of A/V material in a collection, it will also be noted in the bib record. Information from older accessions has been entered into AV/DC trackerMPT, however there may still be situations in which you come across A/V material in your collection that is not represented in AV/DC trackerMPT. If this occurs, talk to Joanne Donovan and get a number if you need one.
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Within the finding aid each individual audiotape (or other media) receives a unique file unit number (e.g., T-249.1, T-249.2, etc.) Also, in most cases, all tapes in a collection will have the same "T-" or "CD-" number and then a separate reel/item number so that all tapes from the same collection can be shelved together. Instructions for how to list and tag A/V material in the finding aid are in the How to create an EAD finding aid (in aids and XMetal) section of this manual.
Appraisal Anchor appraisal appraisal
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Title, Date. Format (if listing it). Time. DescriptionDescription.
NOTE: as of Jun 2018 we will no longer indicate the length of the item in the finding aid, however we will still track this in MPT.
EXAMPLE from the National Abortion Rights Action League:
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It's often not necessary to listen to or view each tape in its entirety. Generally you only need to listen/view the beginning and end to make sure the tape is labeled correctly and to ascertain important production data (and length). If unlabeled, a tape may require more time, but use best judgment. When describing the content of the tape, you need to pull out the important themes, but do not need to provide a frame-by-frame, or topic-by-topic, analysis. A good example of adequate content description is in the Blu Greenberg Audiovisual Collection.
NOTE: as of Jun 2018 we will no longer indicate the length of the item in the finding aid, however we will still track this in MPT.
Do your best to determine the actual time of the tape for statistical purposes. If you cannot, you may use "ca. 60 minutes" using the length of the entire tape capacity.
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