...
Recent example of this are the two Cyril Means container lists on G.
Anne's other comments on random occurrences:
- Sometimes material will arrive from the Print division. Typically it is stuff that came in with other stuff bought by the curator, and with any luck it can be added to a constructed collection. See G:\SCHLES\COLLECTION SERVICES\CONSTRUCTED COLLECTIONS.doc for list of constructed collections. Be sure to check Alma and OCLC as to which record is more up-to-date (likely to be the one in Alma). Sometimes this material requires a small A. The books department uses a stub record in order to pay for things. One could create the new record in Connexion and then overlay the stub record in Alma, but it’s more work for little result. (You can decide differently after I leave!)
- Sometimes individual letters or items are donated piecemeal (or purchased) and in cases where keeping the provenances separate really isn’t critical, we’ve started creating a few collections to house these, i.e.: Julia Child and Angela Y. Davis (see constructed collections document, above).
- PC collections (e.g. collections that consist entirely or almost entirely of photographs) get logged in the accession log, but then are given directly to Joanne, who makes a bibliographic record and then typically has them digitized and cataloged in HOLLIS Images. There is no blue card for these.
- Individual items (not associated with collections) that need to be added to the posters and memorabilia collections can be given to Johanna after inputting in the accession log. She adds them to the finding aid (posters) or the memorabilia database (objects).
- Small As with born digital content get logged as usual, and a bibliographic record created as part of accessioning, then they get assigned to Pablo to process the born digital.
- Sometimes born-digital content comes in via emails as attachments. Typically these are photographs. Give them an accession number as usual, notify Joanne who will store them on R: (I think).
- Sometimes Marylene will pass on to us menus. These get cataloged/listed in the menu database: G:\SCHLES\COLLECTION SERVICES\Culinary Access databases\sl menu collection 2005.mdb There are essentially two collections itemized there (Pr-7 and Pr-10). Pr-7 is the general Menu collection; Pr-10 is the Judith Lee Orloff Menu collection. Be sure to familiarize yourself with how menus are already described and be consistent! This database was devised by Barbara Wheaton and isn’t perfect. There is a document that gives a list of some of the standard language here: G:\SCHLES\COLLECTION SERVICES\MANUSCRIPTS\Accessioning\Accessioning procedures, forms, etc\SL menu.docx
There is a collection known as the Inserted material collection for items found inserted in books at SL. See
http://id.lib.harvard.edu/alma/990137131460203941/catalog This comes from a fussy old rare books practice and is not something to be encouraged (or even continued!)