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Current practice at the Schlesinger is for the curators (Kathy, Kenvi, and Susan) to do all communicating with donors before material arrives at the Library. They should have an idea of what is coming when, and hopefully they may have sent a copy of our container list spreadsheet for the donor to fill out. Curators are asked to fill out an accessioning worksheet that asks for some information about restrictions, whether they expect more accruals, etc. (Eventual goal: move this information-sharing process away from paper forms). Curators don't always pass on all the information archivists may need to make accessioning decisions; thus archivists should be in the habit of reading through any available paperwork or correspondence and/or having a conversation with the curator about the material if they need more information. Current record keeping practice is for deeds of gift to be scanned and added to DOG tracker. For new collections this happens about once a quarter; so probably will not have occurred at the time of accessioning - so archivists should ask curators for a copy of the deed if they need it.
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Recent examples of collections with online container lists made upon accessioning include Dorothy Frauenhofer papers, Jennifer Finney Boylan papers, Ana Maria Simo papers.
Summer/Fall 2020 update: we will create finding aids for all small As and Bs going forward.
Reasons to close collections to research on accession:
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