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Many Small As are so small in size that information about the creator is extremely limited. Sometimes you will receive some information from the donor or a dealer, but often you will need to do the more extensive biographical research you might do with a larger collection just to determine some basic information for you your biographical note. You should log in to Ancestry.com (use the Harvard link: http://nrs.harvard.edu/urn-3:hul.eresource:ancestry) and also search the wider internet to find information to place your material into context. This research will also help with establishing a proper name and life dates.
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We use a Cutter Table to create call numbers for Small As and Bs. A “Cutter number” is based on the name of the creator and allows for an alphabetical arrangement of collections. Please see the separate instructions to create a cutter Cutter number.
See Cutter Numbers: Establishing a Call Number
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Small As need a shelf list card. Use the template in Sharepoint to draft your card.
Shelf list card template
Updating the Accession logs
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If a collection’s creator’s name has changed in a significant way, update the name of the email box so that donor correspondence. (If your small A was a purchase from a dealer, there won’t be a an email correspondence file box or deed of gift).
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As of 2020, we are now making finding aids for all new Small As and Bs. We have a special template that has been adjusted for Small As and Bs:. This template has speical instructions embedded into it.
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