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This code should only be used for these particular items and should NEVER be used for any orders that we are paying for in Aleph or for regular gifts that come to us from other non-manuscript sources.
Depending on whether the manuscript collection was a purchase or a gift please use the following codes for acquisition method: g (for gifts) or pc (paid for on collective record, for purchased collections)
If you are using pc please make a note on the order record mentioning that the item was paid for outside of Aleph as part of the "collection name" using manuscript funds.
Ti-Grace Atkinson
If there are manuscript notes laid in these books treat them like the items laid into Charlotte Perkins Gilman books, except that the material will be included with Ti-Grace's papers.
Beecher-Stowe Family books
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562 Note any condition problems. Note annotations, inscriptions, autographs.
583 0 1 Conservation action note for CMI housing + any additional conservation work (Make a public note!)
Bibliographic record
Prior to AACRII update to RDA
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Follow curator’s recommendations on book-slip for SKC.[Title page + inscriptions + autograph]on spreadsheet on Sharepoint:
Beecher-Stowe Review Nov2020 MA notes
Marylene notes the inscription, etc. to scan. Also scan the title page.
For Instructions for Scanned Key Content procedures see Harvard Library LTS Wik:
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990027227450203941_221846479990003941_04_Back_cover.jpg
ITEM B:
990019914700203941_221816689380003941_01_Front_Cover.tif
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990019914700203941_221816689380003941_03_Spine.tif
ITEM C:
990042641380203941_221911993740003941_01_Title_Page.jpg
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| Field | Indicators | Subfield | Value | ||
|---|---|---|---|---|---|
| 541 | 0_ | c | Purchase; | ||
| a | Received with the papers of Bill Baird; | ||||
| d | 2015. | ||||
| 5 | sch |
| 561 | 1_ | a | Received with the papers of Bill Baird.
| ||
| 5 | sch |
If the Bill Baird Mentioned books slip is included in the book or if the book mentions Bill Baird's work or his court cases use this 561 instead:
| 561 | 1_ | a | Received with the papers of Bill Baird; from Bill Baird's collection of books documenting his work. | |
| 5 | sch |
561 example text: Received with the papers of Bill Baird; from Bill Baird's collection of books documenting his work: Eisenstadt v. Baird (1972); Bellotti v. Baird (1979).
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852: As usual
Marking: As usual
Examples for 562 text: Copy shows fire damage; extensive annotations throughout; etc.
Make note of highlighted or annotated court cases.
Bibliographic Record:
| Field | Indicators | Subfield | Value | ||
|---|---|---|---|---|---|
| 700 | 1_ | a | Baird, Bill, | ||
| e | former owner. | ||||
| 5 | sch |
Scanning Key Content
Only when something is notable, i.e. interesting cover, annotations etc.
Santo Domingo Collection
/wiki/spaces/itsprojects/pages/37360187
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Housing: As usual
Barcode: As usual
Order Record:
Vendor code: XGIFT
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Library Note: From the Julio Mario Santo Domingo Collection
Holding Record:
| Fixed Field | Byte | Value | |
|---|---|---|---|
| 8 | 07 (method of acquisition) | d (deposit) | |
| 12 (gen retention policy) | 8 |
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| Field | Indicators | Subfield | Value | ||||
|---|---|---|---|---|---|---|---|
| 541 | 0_ | c | Deposit; | ||||
| a | Julio Santo Domingo III; | ||||||
| b | Geneva, Switzerland; | ||||||
| d | 2012 April. | ||||||
| 5 | sch |
| 561 | 1_ | a | Deposit, Julio Santo Domingo III, April 2012.
| ||
| 5 | sch |
| 561 | 1_ | a | Forms part of the Julio Mario Santo Domingo Collection. | ||
| 5 | sch |
ONLY IF A BOOKPLATE IS PRESENT FOR THE FITZ HUGH LUDLOW MEMORIAL LIBRARY:
| 561 | 1_ | a | Bookplate of the Fitz Hugh Ludlow Memorial Library. | ||
| 5 | sch |
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852: As usual
Marking: As usual
Statistics: H10 #c sdc
Bibliographic Record:
| Field | Indicators | Subfield | Value | ||
|---|---|---|---|---|---|
| 710 | 2_ | a | Julio Mario Santo Domingo Collection. | ||
| 5 | sch |
| HBP | _ _ | a | GIFT_415_SANTOD |
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ONLY IF THERE IS A LIBRARY BOOKPLATE FROM THE FITZ HUGH LUDLOW MEMORIAL LIBRARY:
| 710 | 2_ | a | Fitz Hugh Ludlow Memorial Library, | ||
| e | former owner. | ||||
| 5 | sch |
Macros
Templates
Notes
Scanning Key Content
yes
Julia Child Foundation gift
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Housing: Regular -- depending on format
Barcode: Yes
Order Record:
Vendor code: XSCHCHILD (julia child foundation, set up specifically for this project)
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| Fixed Field | Byte | Value |
|---|---|---|
| 8 | 07 (method of acquisition) | g (gift) |
| 12 (gen retention policy) | 8 |
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| Field | Indicators | Subfield | Value | |||
|---|---|---|---|---|---|---|
| 541 | 0_ | c | Gift; | |||
| a | Julia Child Foundation; | |||||
| d | 2014. | |||||
| 5 | sch5 | sch |
| 561 | 1_ | a | From the collection of Julia Child. | |
| 5 | sch |
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Macro will prompt for addition of 562, 563
| Field | Indicators | Subfield | Value | Notes | |||
|---|---|---|---|---|---|---|---|
| 561 | 1_ | 3 | Vol. [volume number]: ; | If applicable | |||
| a | [Note on other inscriptions, bookplates, stamps, etc.] | If applicable | |||||
| 5 | sch |
| Field | Indicators | Subfield | Value | Notes | |||
|---|---|---|---|---|---|---|---|
| 562 | 3 | Vol. [volume number] | If applicable; See http://www.loc.gov/marc/bibliographic/bd562.html for more details on each of the subfields | ||||
| a | [Identifying markings] | E.g., Pencil marks and annotations in Julia Child's hand throughout. | |||||
| b | [Copy identification] | E.g., Copy number 500 of 505. | |||||
| c | [Version identification] | Rarely notes; discuss if you think applicable | |||||
| e | [number of copies] | ||||||
| 5 | sch |
Statistics: H10 #c jcf ; included in macro
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To add the note, you must click on the Notes tab on the menu. Once on the page, add "Received with the papers of Angela Y. Davis." in the relevant field. Click save and then return to the summary tab to finish the order record.
Holding Record:
| Field | Indicators | Subfield | Value | ||
|---|---|---|---|---|---|
| 541 | 0_ | c | Purchase; | ||
| a | Received with the papers of Angela Y. Davis; | ||||
| d | 2018. | ||||
| 5 | sch |
| 561 | 1_ | a | Received with the papers of Angela Y. Davis.
| |
| 5 | sch |
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Examples for 562 text: Copy shows fire damage; extensive annotations throughout; etc.
Make note of highlighted or annotated court cases.
| 562 | __ | a | Mention if there are annotations in Davis's handwriting, inscriptions, etc.
| ||
| 5 | sch |
...
Bibliographic Record:
| Field | Indicators | Subfield | Value | |||
|---|---|---|---|---|---|---|
| 700 | 1_ | a | Davis, Angela Y. | |||
| q | (Angela Yvonne), | |||||
| d | 1944- | |||||
| e | former owner. | |||||
| 5 | sch |
Scanning Key Content
Only when something is notable, i.e. interesting cover, annotations etc.
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| Field | Indicators | Subfield | Value | |||
|---|---|---|---|---|---|---|
| 541 | 0_ | c | Purchase; | |||
| a | Acquired from the Center for Sex and Culture; | |||||
| d | 2019. | |||||
| 5 | sch |
| 561 | 1_ | a | Acquired from the Center for Sex and Culture.
| |
| 5 | sch |
Bibliographic Record:
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Housing: Regular -- depending on format
Barcode: Yes
Order Order Record:
Vendor code: XGIFT
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| Fixed Field | Byte | Value | |
|---|---|---|---|
| 8 | 07 (method of acquisition) | g (gift) | |
| 12 (gen retention policy) | 8 |
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| Field | Indicators | Subfield | Value | ||||
|---|---|---|---|---|---|---|---|
| 541 | 0_ | c | Gift; | ||||
| a | Barbara Ketcham Wheaton; | ||||||
| d | [year of gift]. | ||||||
| 5 | sch |
| 561 | 1_ | a | From the collection of Barbara Ketcham Wheaton. | ||
| 5 | sch |
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or
| 561 | 1_ | a | From the collection of Barbara Ketcham Wheaton, with the bookplate of Robert Bradford and Barbara Ketcham Wheaton. | ||
| 5 | sch |
As appropriate:
| Field | Indicators | Subfield | Value | Notes | ||
|---|---|---|---|---|---|---|
| 561 | 1_ | 3 | Vol. [volume number]: ; | If applicable | ||
| a | [Note on other inscriptions, bookplates, stamps, etc.] | If applicable | ||||
| 5 | sch |
| Field | Indicators | Subfield | Value | Notes | |||
|---|---|---|---|---|---|---|---|
| 562 | 3 | Vol. [volume number] | If applicable; See http://www.loc.gov/marc/bibliographic/bd562.html for more details on each of the subfields | ||||
| a | [Identifying markings] | E.g., Pencil marks and annotations throughout. | |||||
| b | [Copy identification] | E.g., Copy number 500 of 505. | |||||
| c | [Version identification] | Rarely notes; discuss if you think applicable | |||||
| e | [number of copies] | ||||||
| 5 | sch |
Statistics: H10
Scanning Key Content:
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Distinguish copyright vs public domain