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[TBD: Collection example with no 100; use Ruchell Magee?]
Small Bs are records in which the collection’s creator is an organization
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Records of the Women's Service Club, 1958-1963. B/W8728se
Accessioning and processing of Small As and Bs are done at the same time. Use the Small A checklist when processing a collection. It is the easiest way to make sure all the accessioning and processing steps are completed:
Determining the creator of the collection and forming a name:
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Metadata Standards wiki: https://wiki.harvard.edu/confluence/pages/viewpage.action?pageId=228528461
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Biographical research:
Many Small As are so small in size that information about the creator is extremely limited. Sometimes you will receive some information from the donor or a dealer, but often you will need to do the more extensive biographical research you might do with a larger collection just to determine some basic information for your biographical note. You should log in to Ancestry.com (use the Harvard link: http://nrs.harvard.edu/urn-3:hul.eresource:ancestry) and also search the wider internet to find information to place your material into context. This research will also help with establishing a proper name and life dates.
Establishing a Call Number:
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See Cutter Numbers: Establishing a Call Number
MARC records: special considerations
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Small As need a shelf list card. Use the template in Sharepoint to draft your card.
Shelf list card template
Updating the Accession logs
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Shelf list card created and filed
Paper log updated
Updating Outlook email donor file
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If for some reason you need to change a name in DOG Tracker database, contact Susan Earle.
Photographs:
If your Small A or B contains photographs, give the collection to Joanne to review before you shelve it. Photographs are kept with the collection and not removed as they are with larger collections.
Finding aids:
As of 2020, we are now making finding aids for all new Small As and Bs. We have a special template that has been adjusted for Small As and Bs. This template has speical instructions embedded into it.
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