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General note for materials coming out of manuscript collections
A special vendor code has been created to use on order records for materials coming to us from manuscript collections: XSCHMS
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If you are using pc please make a note on the order record mentioning that the item was paid for outside of Aleph as part of the "collection name" using manuscript funds.
Ti-Grace Atkinson
If there are manuscript notes laid in these books treat them like the items laid into Charlotte Perkins Gilman books, except that the material will be included with Ti-Grace's papers.
Beecher-Stowe Family books
Background/Content/ Summary
The Beecher-Stowe collection (consisting of mss. and books and memorabilia) was a gift to Radcliffe from
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more extensive conservation by a conservator.
Physical Processing
Books measured for CMI boxes. Once housed, the books routed to Cataloging.
Note: After cataloging updates are made, book is routed back to End Processing to have a spine title label generated for the CMI box.
Holdings Record
Update: 852 8/ $b SCH $c HD
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583 1 Conservation action note for CMI housing + any additional conservation work (Make a public note!)
Bibliographic record
Prior to AACRII update to RDA
ADD: 700 1/ $a Stowe, Lyman Beecher, $d 1880-1963, $e former owner. $5 sch
Scanned Key Content
Follow curator’s recommendations on spreadsheet on Sharepoint:
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990042641380203941_221911993740003941_03_Illustration.jpg
Bill Baird
Second copies
Add if autographed, annotated or inscribed. Otherwise, mark search slip as DUPE and give to Marylene.
Background/Content/Summary
See Aleph # 14436508 for biographical data.
Physical Processing
Bookplate: Received with the papers of Bill Baird
Housing: As usual
Barcode: As usual
Order Record:
Vendor code: XSCHMS
Acquisitions method: PC (paid for on collective record)
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Library note: Received with the papers of Bill Baird
Holding Record:
| Field | Indicators | Subfield | Value |
|---|---|---|---|
| 541 | 0_ | c | Purchase; |
| a | Received with the papers of Bill Baird; | ||
| d | 2015. | ||
| 5 | sch |
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Make note of highlighted or annotated court cases.
Bibliographic Record:
| Field | Indicators | Subfield | Value |
|---|---|---|---|
| 700 | 1_ | a | Baird, Bill, |
| e | former owner. | ||
| 5 | sch |
Scanning Key Content
Only when something is notable, i.e. interesting cover, annotations etc.
Santo Domingo Collection
/wiki/spaces/itsprojects/pages/37360187
Background/Content/Summary
TBA
Physical Processing
Bookplate: From the Julio Mario Santo Domingo Collection
Housing: As usual
Barcode: As usual
Order Record:
Vendor code: XGIFT
Acquisitions Method: g
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Library Note: From the Julio Mario Santo Domingo Collection
Holding Record:
| Fixed Field | Byte | Value |
|---|---|---|
| 8 | 07 (method of acquisition) | d (deposit) |
| 12 (gen retention policy) | 8 |
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Marking: As usual
Statistics: H10 #c sdc
Bibliographic Record:
| Field | Indicators | Subfield | Value |
|---|---|---|---|
| 710 | 2_ | a | Julio Mario Santo Domingo Collection. |
| 5 | sch |
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| 710 | 2_ | a | Fitz Hugh Ludlow Memorial Library, |
| e | former owner. | ||
| 5 | sch |
Macros
Templates
Notes
Scanning Key Content
yes
Julia Child Foundation gift
Background/Content/Summary
TBA
Physical Processing
Bookplate: From the Collection of Julia Child (printed)
Housing: Regular -- depending on format
Barcode: Yes
Order Record:
Vendor code: XSCHCHILD (julia child foundation, set up specifically for this project)
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Library Note: From the Collection of Julia Child
Holding Record:
| Fixed Field | Byte | Value |
|---|---|---|
| 8 | 07 (method of acquisition) | g (gift) |
| 12 (gen retention policy) | 8 |
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Statistics: H10 #c jcf ; included in macro
Bibliographic Record:
Macro will prompt user to place the cursor in the appropriate location before adding in 655s based on selection from predfined list, (author's inscription, publisher's bindings, etc.), and also to add a 7001_$aChild, Julia, $eformer owner. $5sch
Macros
G:\SCHLES\COLLECTION SERVICES\BOOKS\Books' Macros\Current Acquisitions Macro Files\Julia Cataloging.mex
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2 core macros, one for items without call numbers, one for items with.
Templates
Notes
Scanning Key Content:
Treatment of annotation to be considered
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Distinguish copyright vs public domain
Angela Y. Davis
Second copies
Add if autographed, annotated or inscribed. Otherwise, mark search slip as DUPE and give to Marylene.
Physical Processing
Bookplate: Received with the papers of Angela Y. Davis
Housing: As usual
Barcode: As usual
Order Record/Purchase Order Line Details:
Location: Lending Policy and Permanent Location should be "In Library Use Only" as usual.
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To add the note, you must click on the Notes tab on the menu. Once on the page, add "Received with the papers of Angela Y. Davis." in the relevant field. Click save and then return to the summary tab to finish the order record.
Holding Record:
| Field | Indicators | Subfield | Value |
|---|---|---|---|
| 541 | 0_ | c | Purchase; |
| a | Received with the papers of Angela Y. Davis; | ||
| d | 2018. | ||
| 5 | sch |
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| Field | Indicators | Subfield | Value |
|---|---|---|---|
| 700 | 1_ | a | Davis, Angela Y. |
| q | (Angela Yvonne), | ||
| d | 1944- | ||
| e | former owner. | ||
| 5 | sch |
Scanning Key Content
Only when something is notable, i.e. interesting cover, annotations etc.
Center for Sex and Culture
Second copies
Mark search slip as DUPE and give to Marylene.
Physical Processing
Bookplate: Acquired from the Center for Sex and Culture
Housing: As usual
Barcode: As usual
Order Record/Purchase Order Line Details:
Location: Lending Policy and Permanent Location should be "In Library Use Only" as usual.
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Note: Acquired from the Center for Sex and Culture
Holding Record:
| Field | Indicators | Subfield | Value |
|---|---|---|---|
| 541 | 0_ | c | Purchase; |
| a | Acquired from the Center for Sex and Culture; | ||
| d | 2019. | ||
| 5 | sch |
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| Field | Indicators | Subfield | Value |
|---|---|---|---|
| 710 | 2_ | a | Center for Sex and Culture (San Francisco, Calif.) |
| e | former owner. | ||
| 5 | sch |
Printed Materials separated from Manuscript Collections from Center for Sex and Culture
Add the 541 and 561 to the holding as above with the addition of a 541 and 561 for the manuscript collection.
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Make sure to still add the 710 to the bib as well.
Scanning Key Content
TK
Barabara Ketcham Wheaton gifts
Background/Content/Summary
Books given by Barbara Ketcham Wheaton, honorary curator of the culinary collection; books occasionally received on an ongoing basis
Physical Processing
Bookplate: Gift of Barbara Ketcham Wheaton
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Housing: Regular -- depending on format
Barcode: Yes
Order Record:
Vendor code: XGIFT
Acquisitions Method: g
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Library Note: Gift of Barbara Ketcham Wheaton
Holding Record:
On all, added by template, 561s also available as macro in general macro file:
| Fixed Field | Byte | Value |
|---|---|---|
| 8 | 07 (method of acquisition) | g (gift) |
| 12 (gen retention policy) | 8 |
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| 561 | 1_ | a | From the collection of Barbara Ketcham Wheaton, with the bookplate of Robert Bradford and Barbara Ketcham Wheaton. |
| 5 | sch |
As appropriate:
| Field | Indicators | Subfield | Value | Notes |
|---|---|---|---|---|
| 561 | 1_ | 3 | Vol. [volume number]: ; | If applicable |
| a | [Note on other inscriptions, bookplates, stamps, etc.] | If applicable | ||
| 5 | sch |
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| Field | Indicators | Subfield | Value | Notes |
|---|---|---|---|---|
| 562 | 3 | Vol. [volume number] | If applicable; See http://www.loc.gov/marc/bibliographic/bd562.html for more details on each of the subfields | |
| a | [Identifying markings] | E.g., Pencil marks and annotations throughout. | ||
| b | [Copy identification] | E.g., Copy number 500 of 505. | ||
| c | [Version identification] | Rarely notes; discuss if you think applicable | ||
| e | [number of copies] | |||
| 5 | sch |
Statistics: H10
Scanning Key Content:
Treatment of annotation to be considered
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