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- Avoid using terms that equate aging with decline, isolation, depression, illness, and other physical limitations.
- We generally recommend the use of people first descriptions in all public facing documents.
- The language preference or self-identity used by donors should take precedence over other terms.Unless it'
- s part of the official name of an organization, book title, etc., provide contextual notes in instances where harmful language is retained. Using contextual notes to explain the continued use of outdated or harmful terms in titles provided by the donor or creator (organization names, book titles, etc.) will be made on a case-by-case basis. Retaining outdated or harmful language in archival description can be considered under the following circumstances: The term 1) is part of an organization name or title; 2) reflects meaningful historical and/or contextual value; 3) aligns with the preferences of the creator or donor and/or; 4) facilitates discovery and access. Archivists will add contextual notes to the finding aid to explain why they may be keeping this type of terminology in the description.
Resources:
Age-inclusive language: Are you using it in your writing and everyday speech?
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