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A collection must be fully photocopied before it can be worked on by the EPA. Start asking for photocopying as soon as you know you need it and have flagged a significant amount. When you give your FA to your team leader, you should alert them to the photocopying status.
PHYSICAL FINAL STEPS
When you get your finding aid back from your team leader with edits, you need to:
Organize the folders in cartons in the exact same order as they appear in the finding aid (use work flow labels to number the cartons so it is clear to EPA)
Double check that your restrictions as written in the FA match those physically marked throughout the collection
Double check that where you have a blue or green flag, you also have a note in the FA that says something is removed
Deposit your xml file in the folder "…MANUSCRIPTS\End Processing Assistant" - title the file with the collection name, not the sch#
Inform your team leader and Johanna Paula when you are ready to physically part with the collection
Print labels and finding aid (with page #s, without tags) and give to Johanna Paula
When you hand the cartons and the printed finding aid over to the EPA, you want to feel like there is no reason for you to see them again. The EPA may have questions for you, but the goal is for you to have done the required work as completely as possible so that questions are minimal. The EPA will box the collection, add box and folder #s into the finding aid, and file all material. When she is finished, you will review the finding aid for numbering errors, etc.
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