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- Identify and sort newsletters created by the organization and transfer those titles not present in HOLLIS to Summer UnsinnJoanathan Tuttle, the Serials Cataloger, who will catalog each title and add holdings information.
- If we already hold the title, check the holdings record and transfer to Jonathan only those issues that we do not hold.
- Each newsletter title transferred to Jonathan should come with a separation slip. If you have multiple issues of the same title, you should place them all in a folder with one slip.
- For extant organizations, consult with Jonathan to make sure that the library is on the organization's current mailing list. For e-newsletters, the Library Assistant should subscribe using schacq@radcliffe.harvard.edu
- Indicate in the separation record that titles were transferred to the library's book department. List titles and issue numbers. Use the language below.
"The following items have been transferred to the Schlesinger Library books and printed materials collection:" - Indicate in the Scope and Content that titles are available at the Schlesinger Library. Use this language:
[Description of items: e.g. Later issues of the newsletter, Still Off-Beat,] are available at the Schlesinger Library; consult HOLLIS [hot link], the online catalog.
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- Identify and sort newsletters created by the organization and transfer those titles not present in HOLLIS to Jonathan who will catalog each title and add holdings information.
- If we already hold the title, check the holdings record and transfer to Jonathan only those issues that we do not hold.
- Each newsletter title transferred to Summer Jonathan should come with a separation slip. If you have multiple issues of the same title, you should place them all in a folder with one slip.
Indicate in the separation record that titles were transferred to the library's book department. List titles and issue numbers. Use the language below.
"The following items have been transferred to the Schlesinger Library books and printed materials collection:"
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For 4) those outside our collecting scope, consult your team leadthe head of manuscripts, who can help determine whether they should be discarded or offered to other Harvard Libraries. If you think they are of significant research value to another repository, give them to relevant curator and she will offer the titles to the correct Harvard librarian or bibliographer.
There are also other constructed collections into which newsletters and other print material may fall. See the constructed collections document under G:Schlesinger/Collection Services. Specifically, Pr-3 (NARAL state affiliates printed material), Pr-8 (Commissions on the Status of Women collection), and Pr-16 (Pro-life newsletter and periodical collection) http://nrs.harvard.edu/urn-3:RAD.SCHL:sch01376 may be useful in determining what to do with such print or near print material.
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