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Save to the database. Look at the record in HOLLIS to make sure it is correct. (See Updating records Editing an existing bibliographic record in Alma for more information.)
Review, Complete and Re-file the Accession/Control Card(s)
The blue accession/control cards (usually referred to as the "blue cards") contain the most complete information on each collection before it is processed. These cards (located in the brown metal 5x8 card file in the accessioning area on the Library 3rd floor) note donor/collection name; date, quantity (including formats), previous locations (no longer valid), and existence of finding aids. The initials PI (found in the location column) stand for Preliminary Inventory; more recent lists are denoted CL, for Container Lists (see below). Pull the blue card(s) for the collection from the "Unprocessed Collections" section. Enter your name and the date you begin processing. Photocopy the card(s) for future reference when pulling materials from the vault(s), ordering material from the Harvard Depository (HD), the offsite repository, and entering accession information in finding aids. Refile blue card(s) in the "Work in Progress" section of the card file (also filed alphabetically by collection).
Review The Preliminary Finding Aids & Container Lists
Some collections have Preliminary Inventories (PIs) as noted on the accession card; while we no longer use this term, or create preliminary inventories, the information they contain is helpful. Hard copies of preliminary inventories are interfiled alphabetically with finding aids for processed collections in the lateral files outside Room 420. They were typed/printed on yellow paper, to distinguish them from the finding aids for processed collections. Copies (on white paper only) of both final finding aids and PIs are also in the black binders in the reference area (2nd floor), and in the Reading Room. Notify Public Services when you begin processing a collection so they can remove these copies.
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