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- Organize the folders in cartons in the exact same order as they appear in the finding aid (use work flow labels to number the cartons so it is clear to EPA)
- Double check that your restrictions as written in the FA match those physically marked throughout the collection
- Double check that where you have a blue or green flag, you also have a note in the FA that says something is removed
- Use the work flow label to indicate what is flagged in the carton
- Deposit your xml file in the folder "…MANUSCRIPTS\End Processing Assistant" - title the file with the collection name, not the sch#
- Inform Paula when you are ready to physically part with the collection
- Print labels and finding aid (with page #s, without tags) and give to EPA at end processing meeting
- Complete top section of 1st page of barcode sheet and give to EPA at end processing meeting. If larger collection, supply some additional sheets
When you hand the cartons and the printed finding aid over to the EPA, you want to feel like there is no reason for you to see them again. The EPA may have questions for you, but the goal is for you to have done the required work as completely as possible so that questions are minimal. The EPA will box the collection, add box and folder #s into the finding aid, and file all material. When she is finished, you will review the finding aid for numbering errors, etc. The EPA is essentially working for yo, so it is your responsibility to check over the finding aid and collection before it's open for use.
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