...
- Headings for personal names should be in indirect order (last name, first name) and include any life dates.
- If the author is a corporate body, be sure to change the tagging from <persname> to <corpname>. Corporate names should include any qualifiers.
- If the author is a family, be sure to change the tagging from <persname> to <famname>
- If the author is "anonymous," use <persname>Anonymous</persname>
- If the person is a creator of a collection, (ie.e Doss, David, [creator]) use their name without the role and let Paula know. Or enter it into your finding aid with collector in brackets in the the persname field. She will delete it and then add the role in in ArchivesSpace.
Title <unittitle>
While DACS rules dictate separating the collection date from the collection title, display in ArchivesSpace makes it difficult to differentiate between results when the dates are removed from the title. To aid in searching, we are including the dates in the <unittitle> for the time being. This also allows for a more user friendly expression of date information including qualifiers such as bulk, inclusive, or approximate. Once processing is completed and the HOLLIS record has been updated, the 245 and the title in the finding aid must match.
...
- Put the space occupied extent (usually linear footage) inside one <extent> tag
- NOTE: extent types in the first <extent> tag must be on the Harvard approved extent types list: Harvard ArchivesSpace approved extent types.docx
- Put the container summary (list of container types) inside a second <extent tag>
- DO NOT include spaces at the start or ends of extent inside of <extent> tags as this will cause problems with ArchivesSpace ingest.
- DO NOT include punctuation (a period) at the end of extent inside of <extent> tags as this will cause problems with ArchivesSpace ingest.
- If your collection doesn't include electronic files, delete the second <physdesc> tag from the template
...
xlink:title=[title of object; must be unique to object being described. Include descriptors identifying archived web sites or audio files]
Please see Electronic Records, for more information.
EXAMPLE:
...
Check your work using the EAD Checklist for Finding Aids in ArchivesSpace.
Paula is in charge of checking XML tagging. When a finding aid is complete, a copy should be saved in G:\SCHLES\COLLECTION SERVICES\MANUSCRIPTS\FINDING AIDS and Paula should be notified that there is a finding aid ready to be posted (be sure to tell her the document name).
...