PRINTED MATERIALS
Archival collections often contain printed material, though it is usually not kept with the collection. Printed materials that fall within Schlesinger’s collecting scope are generally better served living in the Library's book and periodical collection. You should begin to consider issues related to printed material as part of your initial survey.
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Newsletters are periodic publications, often low-budget, and often created by organizations or groups. Because we collect the records of a number of organizations, we also collect those organizations' newsletters. Newsletters are sometimes a great research tool for organizations that may have been ephemeral, or produced no other printed documentation. For more information about newsletters go here. [LINK TO UPDATED PAGE]go here.
Serials (other than newsletters) may be journals of professional organizations, women's magazines, or other journals related to women that we subscribe to or collect.
Books may fall into a number of categories, see here. [LINK TO UPDATED PAGE]see here.
Ephemera (printed material that generally does not have a title and author, often brochures or advertising material) which is not directly related to your collection, but seemingly suitable for preservation at the library, should be given to Cat Holbrook. After meeting with the Head of Collection Services, Cat will folder the approved material, add it to the Feminist Ephemera Collection or another constructed collection, and update the finding aid and bib record (when necessary for added entries, including any author/title entries designated by the Head of Collection Services). If you're not sure what kinds of things constitute ephemera, check out the finding aid (http://nrs.harvard.edu/urn-3:RAD.SCHL:sch01258), or ask Cat. [UPDATES NEEDED]
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- If your collection has a large amount of published material, it's a good idea to sort it all out and go over what it is and what you plan to do with it.
- You or a student assistant can search each title in HOLLIS for information about whether the library already has the book/series/issue or if other Harvard libraries hold them. This information is necessary for appraisal. Prior to students or new staff searching HOLLIS for titles, schedule a HOLLIS training session with Erin in the Published and Printed Materials Department.
- A separation form will be filled out by the person who is searching HOLLIS. Each item (including each newsletter issue) should have a separation form. *Note: if you have a large number of issues to a newsletter title that we do not yet have in our collection talk with the serials cataloger about whether it's ok to complete only one separation form for the set.
- Note that for periodicals, students should also consult the finding aids for newsletter/periodical collections when relevant (e.g. Pr-1, Pr-3, Pr-4, Pr-5, Pr-8, Pr-16, Pr-17). See about newsletters [LINK] for more information on the Pr-# collections.
Appraisal Considerations and when to Talk with the Curators
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For those newsletter issues that are being added to a constructed collection (see the Newsletters [ADD LINK] section for more information), indicate in the separation record that titles were transferred to whatever constructed collection. E.g.
"The following items have been transferred to the NOW Chapter Newsletter Collection (Pr-1)."
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