...
Finding Aid Description
Archivists should appraise the printed material in a collection as part of the survey and processing plan and determine if there is literary or other rationale for retaining a list of books and other printed material.
All published materials that will be added to the Schlesinger's printed materials collections will be cataloged with provenance information retained in their ALMA holdings record. Because of this, we no longer need to list these titles for books or periodicals in a separation record in the finding aid.
What we do ask is that archivists appraise the printed material in a collection as part of the survey and processing plan and determine if there is literary or other rationale for retaining a list of books and other printed material.
Note: In most cases for newsletters/serials the serials cataloger will indicate the donor and the specific issues donated in the provenance field. But this may not always happen depending on the extent of issues. Check in with the serials cataloger about this. If this is not going to happen, you can list the titles and issues in the finding aid's Separated Materials Note.
ExamplesFinding aid examples:
In most cases the archivist will add a general statement in the Separated Materials Note to alert researchers that published materials have been removed and cataloged separately. E.g. "Published materials that were removed from the collection have been transferred to the Schlesinger Library books and printed materials collection and have been cataloged separately."
...
For those published materials items that are being donated to another library and where you want to document that transfer, you can indicate in the separation record that titles were transferred to another library.
E.g.
"The following items have been given to Widener Library:”
E.g. “The following published materials have been removed for review by the Andover-Harvard Theological Library at Harvard Divinity School for their collection:”
...