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Books may fall into a number of categories, see here.
Ephemera (printed material that generally does not have a title and author, often brochures or advertising material) which is not directly related to your collection, but seemingly suitable for preservation at the library, should be given to Cat Holbrook. After meeting with the Head of Collection Services, Cat will folder the approved material, add it to the Feminist Ephemera Collection or another constructed collection, and update the finding aid and bib record (when necessary for added entries, including any author/title entries designated by the Head of Collection Services). If you're not sure what kinds of things constitute ephemera, check out the finding aid (http://nrs.harvard.edu/urn-3:RAD.SCHL:sch01258), or ask Cat. [UPDATES NEEDED]
GENERAL WORKFLOW
Searching library holdings
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- Once all decisions are made and you are ready to transfer materials to the Published and Printed Materials Department:
- All materials separated from a single collection should be transferred together at one time.
- Place materials on the black cart outside the Head of Published Material’s office and notify her.
- The Head of Published Materials will give items to appropriate cataloger
Finding Aid Description Archivists should appraise the printed material in a collection as part of the survey and processing plan and determine if there is literary or other rationale for retaining a list of books and other printed material.
All published materials that will be added to the Schlesinger's printed materials collections will be cataloged with provenance information retained in their ALMA holdings record. Because of this, we no longer need to list these titles for books or periodicals in a separation record in the finding aid. . However, archivists should appraise the printed material in a collection as part of the survey and processing plan and determine if there is literary or other rationale for retaining a list of books and other printed material. Note: In most cases for newsletters/serials the serials cataloger will indicate the donor and the specific issues donated in the provenance field. But this may not always happen depending on the extent of issues. Check in with the serials cataloger about this. If this is not going to happen, you can list the titles and issues in the finding aid's Separated Materials Noteseparation record.
Finding aid examples:
In most cases the archivist will add a general statement in the Separated Materials Note to alert researchers that published materials have been removed and cataloged separately. E.g. "Published materials that were removed from the collection have been transferred to the Schlesinger Library books and printed materials collection and have been cataloged separately."
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