Throughout processing, be aware of potential preservation issues. These include:
Mold: If you suspect mold in your collection, consult the Collections Conservator, who will verify whether the mold is dormant. Mold needs to be HEPA vacuumed. If mold is light the processor may use the department's HEPA vacuum. Masks and nitrile gloves are available (a supply is located in the supply closet on the 4th floor) and, wearing them is highly recommended when vacuuming mold. Substantial occurrences of mold may require use of the vacuum located at Weissman Preservation Center or Widener. Before processors can vacuum their collection, they must receive instruction from the Conservator; please consult her with questions.
Items that have been treated for mold should be marked with a special purple card on the outside of their box. Obtain a purple slip from the Collections Conservator to denote that the materials have been examined and/or treated for mold. Write only the date of examination or treatment on the slip and place slip in additional clear pocket (next to the shelving location card).
Odor: If the documents show no indication of mold but retains a very musty odor, the Conservator has chambers that alleviate the smell of musty material (books or manuscripts). Consult her if you need to use it.
Dirt: If the item is extremely dirty, the dirt can be "erased" with an eraser sponge from the preservation kit located in the mailboxes outside of Room 420 on the 4th floor and in Putnam. If you have a lot of material that needs erasing, consult the Collections Conservator, and determine with your team lead whether a student can do the work.