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In the past we have sometimes separated audiovisual material from manuscript collections for separate listing and description. Beginning in July 2013, all processing of audiovisual material will be done by manuscript processors as part of the normal collection workflow. Processors should assess A/V material in their collection as part of their processing plan, and should consult with Joanne and their team lead and Joanne when determining what to do with A/V materials.
When collections are accessioned, all A/V material is being noted and tracked in AV/DC tracker. If there is a significant amount of A/V material in a collection, it will also be noted in the bib record. Information from older accessions has been entered into AV/DC tracker in an attempt to have it be as accurate as possible. That said, , however there may still be situations in which you come across A/V material in your collection that is not represented in AV/DC tracker. If this occurs, talk to Joanne and get a number if you need one.
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Description in inventory
Unlike paper materials, A/V materials require item-level handling (for the most part). Careful descriptions assist the researcher with determining research interest and will guide future library-wide preservation decisions.
Be sure to add the following note to the Access Restrictions section of the finding aid: Appointment required for access to audiovisual material.
In general, audiovisual materials should be listed in their own series, with necessary cross-references to related paper files, as appropriate. In cases where there are less than 10 items and they are strongly related to other documents in the collection, the materials can be listed where appropriate in other series. If you have questions about whether or not to do this, consult your team lead and Joanne.
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Crosstalk Radio Show. Three trustees from the University of the District of Columbia discuss the possible acquisition of The Dinner Party and the ensuing controversy. Aired on WUDC. ca.1990. 45 min.
Titles of radio and television programs should be italicized.
Please note: We will NO LONGER use the "REQUEST AS" notes in the finding aid.
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It's often not necessary to listen to or view each tape in its entirety. Generally you only need to listen/view the beginning and end to make sure the tape is labeled correctly and to ascertain important production data (and length). If unlabeled, a tape may require more time, but use best judgment. When describing the content of the tape, you need to pull out the important themes, but do not need to provide a frame-by-frame, or topic-by-topic, analysis. A good example of adequate content description is in the Blu Greenberg Audiovisual Collection.
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