Page Comparison

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It's often easier to determine the length of videotapes by fast forwarding. Audio is more complicated, but if you can at least determine that the recording continues on the second side of the tape, the tape length can be noted as "ca. 90 min."

Finding aid examples

xx  video [  NEED EXAMPLE with "real" description ]

xx audiotapes      [  NEED EXAMPLE with "real" description ]

 TO COME

As part of Let Joanne know when you are beginning research on a collection, check to see if there is any so she can make sure the A/V materialrecords are up to date in the database.

Open AV-DCTracker.fp7 and search for the collection title - make sure you are in the "Collection View A/V" - and see what's listed. If locations are not listed for any materials, check in with Joanne.

Survey any A/V material along with your collection and include a discussion and appraisal of it in your processing plan. If there are any published A/V materials, check Hollis to see if we have them already. (even if in another manuscript or A/V collection)

***NEWUsual workflow***

Fully catalog list each item in AV/DC tracker first; you can then transform that data into EAD. If you have a number of items you are unsure about keeping; have an appraisal meeting with Joanne Donovan before updating the database.

(Joanne do you have instructions about what data to put where in the database, or do you want to write some that are appropriate here?)

Does Joanne want to review the data before it gets transformed? How should this occur?

When you are finishedSee instructions here: (G:\SCHLES\COLLECTION SERVICES\AUDIOVISUAL\AV cataloging\CreatingitemsinAVDCtracker ) for questions about what information to put where int he database.

When the database entry is complete, send Joanne an email with the collection name to let her know items are ready for her to review.

Discuss any changes with Joanne; when you are both satisfied with the records, you can transform the Filemaker data into XML to be added to your finding aid.

See instructions here: G:\SCHLES\COLLECTION SERVICES\AUDIOVISUAL\AV cataloging\CreatingInventorywithEADtagsFromAVDC

***OLDAlternative workflow***

If more than around 10 items, create a spreadsheet with the basic information on each tape. Initial transcription of the data can easily be done by a student. A sample spreadsheet can be found at G:\SCHLES\COLLECTION SERVICES\AUDIOVISUAL\AV cataloging\AV_InventoryTemplate.xlsx (JOANNE IS WORKING ON FINALIZING THIS - AND POSSIBLY FINAL VERSION WILL HAVE TAGS IN THERE ALREADY)

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