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See instructions here: G:\SCHLES\COLLECTION SERVICES\AUDIOVISUAL\AV cataloging\CreatingInventorywithEADtagsFromAVDC

***Alternative Alternate workflow***

If more than around 10 items, create a spreadsheet with the basic information on each tapeWhen working with a large collection, and utilizing the assistance of student workers, you may wish for them to work with spreadsheets instead of logging data directly into AV/DC tracker. Initial transcription of the data can easily be done by a student. A sample spreadsheet can be found at G:\SCHLES\COLLECTION SERVICES\AUDIOVISUAL\AV cataloging\AV_InventoryTemplate.xlsx (JOANNE IS WORKING ON FINALIZING THIS - AND POSSIBLY FINAL VERSION WILL HAVE TAGS IN THERE ALREADY)

Once you have done an initial assessment of the A/V (including transcribed list of titles), meet with Joanne to go over the items and determine which to keep and what kind of further description is required of each one.There are several fields in the spreadsheet that are for inclusion in AV/DC tracker, not the finding aid. You should fill these out if appropriate. Questions for Joanne, comments, numbers of copies, etc. can go in the "Notes" field. Put any restrictions for the collections in the "Access Restriction" field. (JOANNE WILL SAY WHAT THE PRESERVATION PRIORITY SCHEME IS.) Notes on reformatting or preservation priority can go in the "Preservation Note" field.

Continue to add description to the spreadsheet, send to Joanne for final review, as above.

When you are finished, you should transform the spreadsheet data into XML to be added to your finding aid.

See instructions here: G:\SCHLES\COLLECTION SERVICES\AUDIOVISUAL\AV cataloging\Creating inventory with EAD tags from spreadsheets
(JOANNE IS WORKING ON FINALIZING THIS - AND PART OF THAT INVOLVES ?s ABOUT FORMAT EAD TAG)

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