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(See Updating Aleph (post-processing) for more specific instructions)
In the bib record, use form/genre headings (and others as appropriate) for:
655 b0 Audiotapes.
655 b7 Videotapes.$$2local
In the bib record, add multiple 300 fields for papers and each kind of a/v:
[(PLEASE NOTE: THIS IS A NEW PRACTICE!)
$a1.2 linear ft.$a(1 carton, ½ file box, 1 folio+ folder)
$a12 videocassettes :$bsd., col. ;$c1/2 in.
$a2 sound cassettes :$banalog.
In the
300 $a # format :
EXAMPLE: $a12 videocassettes :
EXAMPLE: $a2 sound cassettes :
$b other physical details ;
EXAMPLE: $bsd., col. ;
EXAMPLE: $banalog.
$c dimensions
EXAMPLE $c1/2 in.
EXAMPLE: from Anne Sexton Audiotapes and papers
| 300 | |a .83 linear ft. |a (2 file boxes) |
| 300 | |a 95 sound tape reels : |b analog ; |c 7 in. |
| 300 | |a 261 sound discs : |b digital ; |c 4 3/4 in. |
EXAMPLE: from Lamaze International Moving image collection
| 300 | |a 10 film reels |b mono., col. ; |c 16 mm. |
| 300 | |a 4 film reels |b mono., b&w ; |c 16 mm. |
| 300 | |a 12 videocassettes : |b sd., col. ; |c 1/2 in. |
| 300 | |a 3 videocassettes : |b sd., col. ; |c 3/4 in. |
| 300 | |a 4 videodiscs : |b sd., col. ; |c 4 3/4 in. |
See also the Library of Congress for more examples:
http://www.loc.gov/marc/bibliographic/bd300.html
If you're not sure what to put in the 300 field, ask Joanne, Anne, or your team lead.
In the bib record, use form/genre headings (and others as appropriate) for:
655 b0 Audiotapes.
655 b7 Videotapes.$$2local
In the holdings record, use separate 007s (it’s okay to encode only the first two characters) for audio and for video.
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- Write the appropriate T-, Vt-, etc. number, in pencil, on the tape label itself. For example: T-345.1, T-345.2, etc. For videos, it is helpful to also have the number on the case.
- Once all of the materials are clearly marked, send Joanne an email letting her know they are ready
- Deliver the tapes to Joanne for labeling, housing, and shelving (JOANNE WILL SEE IF END-PROCESSOR CAN DO THIS)