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- Identify and sort newsletters created by the organization and transfer those titles not present in HOLLIS to Summer Unsinn, the Serials Cataloger, who will catalog each title and add holdings information.
- If we already hold the title, check the holdings record and transfer to Summer only those issues that we do not hold.
- Each newsletter title transferred to Summer should come with a separation slip. If you have multiple issues of the same title, you should place them all in a folder with one slip.
- For extant organizations, consult with Summer to make sure that the library is on the organization's current mailing list. For e-newsletters, the Library Assistant should subscribe using schacq@radcliffe.harvard.edu
- Indicate in the separation record that titles were transferred to the library's book department. List titles and issue numbers. Use the language below.
"The following items have been transferred to the Schlesinger Library books and printed materials collection:" - Indicate in the Scope and Content that titles are available at the Schlesinger Library. Use this language:
[Description of items: e.g. Later issues of the newsletter, Still Off-Beat,] are available at the Schlesinger Library; consult HOLLIS [hot link], the online catalog.
You may also find newsletters or periodicals with no direct connection to the collection you're processing. These most often fall into four main categories: 1) newsletters of "our" organizations (i.e., with their records at the library); 2) other newsletters related to women; 3) chapter newsletters of organizations whose records we hold (NOW, NWPC, NARAL); and 4) newsletters outside our collecting scope.
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