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Pages containing sticky notes present special problems. The adhesives on sticky notes damage paper over the long term, and must be removed. Many notes can be discarded (e.g., internal notes giving filing instructions, or asking that document be read or circulated), thereby avoiding the need to make a preservation photocopy. Notes containing substantive information, however, must be photocopied in place if their placement was relevant, even though text may be obscured (e.g., editing specific lines or portions), or moved to a part of the document where no text is obscured (e.g., a general comment about the overall document) before copying.
After folders are numbered, remove stickies from pages and place them on a sheet of acid-free paper, with identifying folder number underneath. Multiple stickies may be placed on one side of each sheet of paper, and filed with the catch-all folders of fragile materials removed (see below), but should be separated from other documents in the folder by a blank sheet of paper.
File the photocopy of the page with its sticky in place next to the original document from which the sticky was removed, where it belongs in the folder. Pencil [sticky removed] on original document.
Photographs
Flag all photographs encountered while processing with blue paper flags, but do not use clipsto flag photos. For photographs found in folders that include non-photographic material, and a complete discussion on appraising, processing, preserving, and numbering photographs, see photographs.
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