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- DCRM(G) [2013]
- DCRM(B) [2007]
- DCRM(MSS) [2014 pre-comment copy]
- DACS(2) [2013]
- RDA [July 2014]
We created a spreadsheet using using MARC fields as a tool to structure our examination of each element of a hypothetical thorough description of a graphic or graphic collection. In the final column of the spreadsheet we recorded miscellaneous observations and recommendations. We were loath to rewrite this spreadsheet in narrative form and instead recommend catalogers use it in combination with the following guidelines to educate their approach.
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If a title can be discerned from the piece (e.g. printed with image, manuscript note on front or back, printed title on enclosure, etc.), transcribe the title. If there is no discernable title, supply a title according to the standard applied (see the Graphics Material spreadsheet for for guidance). Cite the source of the title in a note, whether transcribed or supplied. Do not bracket a supplied title unless using DCRM(G) or DCRM(B) as the control standard for the record.
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In addition to the minimal descriptive elements of title, creator, date, format, and extent we recommend judicious use of notes, subject headings, and form/genre headings. The graphics Graphics spreadsheet includes includes extensive entries for types of information entered in MARC 5xx notes. Those most often used in graphics cataloging will be 500, 520, and 545, as well as the required 524 if you are cataloging using the DACS standard. A simplistic view of the differences between the types of information entered in the 500 and 520 note fields is to think of 500 as a physical description, one from which is culled 655 genre/form entries, and 520 is an intellectual description, from which one creates 650 subject entries. Sometimes a description will include both of these elements, but if it is mostly subject-oriented (rather than physical) it is likely a 520 note.