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changes.mady.by.user Vernica Downey

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Scanning Key Content Guidelines,Workflow, and Supporting Documents

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Scanning Guidelines

General Guidelines:

  • Capture items at a resolution of at least 300dpi in a tif file format

  • Items with no copyright concerns should be saved in one folder named "No copyright concerns" (either on the computer or on a flash drive), which will be deposited by Imaging Services at full resolution using one billing code

  • Items that are still in copyright or have an unclear copyright status should be saved in a separate folder named "Copyright concerns" (either on the computer or on a flash drive) and will be deposited by Imaging Services at a reduced resolution of 72dpi using a different billing code

  • Once 500 images (or fewer) are captured, the two folders are to be hand-delivered on a single flash drive to the Head of Technical Services, who will deliver it to Imaging Services

Naming:

Creation of file name should be constructed with SKC template codes using this general example- holdings no_sequence of images_template code   

 For example:

  • Book-   091256783_01_cov1.tif

  • Serial cover with year- 004951966_01_srl_1975.tif

  • Serial cover with year and month- 019378657_01_srl_1975_June.tif

  • Serial cover with year and month day-  019378657_03_srl_1975_June_10.tif

  • Serial cover with date volume and number- 01937657_04_srl_1975_x_x_1_1.tif

  • Serial cover with date and number- 019387780_01_srl_1975_x_x_x_1.tif

  • Serial cover with number- 019414556_01_srl_x_x_x_x_1.tif

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1. Open up the SKC templates codes spreadsheet and add your additional term and save the file. Open up the SKC-856 spreadsheet template and add your additional term and save the file

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Macro

  1. Open up the SKC macro and double click on the SKC Serials file
  2. Navigate to line 15 which should look like this  =LOOKUP($D1, Sheet2!$A$1:$A$33, Sheet2!$B$1:$B$33)<TAB>
  3. Change the range to include the extra terms that you added in both the A and B areas (e.g. $A$33 changes to $A$34)
  4. Save and close the macro

Occasionally, despite all precautions, some links will not make it through the batch loading process. If this happens, they can be loaded manually. To do so, add a 856 field and copy from the spreadsheet the expanded caption term and the DRS link (column M) using the following pattern:

856 40 $$3Title page$$uhttp://nrs.harvard.edu/urn-3:FHCL.HOUGH:24021813$$xkeycontent
856 40 $$3Cast list$$uhttp://nrs.harvard.edu/urn-3:FHCL.HOUGH:24021877$$xkeycontent