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When you are finished with the description in the finding aid, the finding aid has been reviewed by the Senior Manuscript Catalogercurrent monthly reviewer, and you have made all the corrections to the finding aid, you are then ready to add item numbers to the finding aid and the folders.
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Series information is not needed on the labels. It is the call number and item numbers (sometimes box/folder numbers) that are crucial -- this is how everything is located at Houghton.
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- Fill-out the MS Collection and Single Item Tracking Form. Include the temporary location (specify which holding aisle it is in, such as P-4,5 and P-6,7) on the Tracking Form as well as any MS Storage number with which the collection was formerly associated. Print out out the form.
- Update the AEON record to show the collection is moving to End-processing. It should also be noted in the AEON record that there is a temporary location (NOTE: When filling-out the AEON record with temporary location, put the information under "ADDITIONAL LOCATION" so that it prints out on TOP of the form. You should also specify which holding aisle it is in, such as P-4,5 and P-6,7). Print out a copy and tear the copy in half
- Send one half of the AEON form to the stacks to be a place-holder for the material under the final call-number AND it also will point to the temporary location in the stacks
- Note the temporary location in the finding aid.
- Note the temporary location in the public $$z subfield in the MARC >852 field
- Place the boxes in the temporary location in the stacks
- Deliver the Tracking Form and the other half of the AEON slip to the Manuscript End-processing unit (to the Manuscript Processing Assistant)
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