Page Comparison

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For a small collection (2 boxes or under): 

1. Fill-out the MS Manuscript Collection and Single Item Tracking Form, (to see drop-downs, open in Adobe Acrobat Reader DC, and print it out).
2. Update the AEON record (with the permanent call number) to show the collection is moving to End-processing and print out a copy.   Tear the copy in half. 
3. Send one half of the AEON form to the stacks to be a place-holder for the material (make sure it shows that it is now checked out to  End-processing) 
4. If there is an AEON paper record shelved at a now obsolete number [such as MS Storage OR an accession number], pull that paper record and toss
5. Deliver the boxes of the collection, the Tracking Form, and the other half of the AEON slip to the Manuscript End-processing unit (to the Manuscript Processing Assistant).
   
   

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If the collection is too large to be moved into the End-processing unit, find a location in the stacks where the collection may be housed temporarily [usually at the end of the bMS Am stacks, sometimes dubbed our "manuscript end-processing holding area, P-4,5 and P-6,7"], and then do the following: 

1. Fill-out the MS Manuscript Collection and Single Item Tracking Form. Include the temporary location (specify which holding aisle it is in, such as P-4,5 and P-6,7) on the Tracking Form as well as any MS Storage number with which the collection was formerly associated. Print out the form. 
2. Update the AEON record to show the collection is moving to End-processing. It should also be noted in the AEON record that there is a temporary location (NOTE: When filling-out the AEON record with temporary location, put the information under "ADDITIONAL LOCATION" so that it prints out on TOP of the form. You should also specify which holding aisle it is in, such as P-4,5 and P-6,7). Print out a copy and tear the copy in half  
3. Send one half of the AEON form to the stacks to be a place-holder for the material under the final call-number AND it also will point to the temporary location in the stacks 
4. Note the temporary location in the finding aid.  
5. Note the temporary location in the public $$z subfield in the MARC >852 field  
6. Place the boxes in the temporary location in the stacks
7. Deliver the Tracking Form and the other half of the AEON slip to the Manuscript End-processing unit (to the Manuscript Processing Assistant)

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