DRS reports are delivered via email from two different sources depending upon where the material was imaged (studio or lab). Uploads are typically made once a week in batches. It is useful to develop a system for marking and tracking DRS reports both before and after linking. One system that may be useful is utilizing the categorize function in Outlook to color-code reports. Assigning a color-code to the email can define the work necessary for processing and highlight the reports in the in-box to prevent them from being overlooked or misfiled. As different workflows are necessary for material that will be linked in Aleph and ArchivesSpace, this is a good first level division that may help batch DRS reports by the work needed to link them. It may also be useful to mark records that will be restricted. contain the data for all deposits made into the DRS2, Harvard's digital repository. These reports are saved in a folder titled "DRS Reports" according to fiscal year for OTC orders, i.e H:\Imaging_and_Houghton\spreadsheets 20XX-20XX\DRS Reports, and in the "Metadata" subfolder for project digitization, i.e H:\Imaging_and_Houghton\Projects\MODBM\Dickinson Family Library\Metadata\DRS Reports.
DRS reports are delivered via email from the sender "drs2-support@hulmail.harvard.edu," with a subject line beginning "DRS LOAD REPORT." The frequency of delivery is based on workflows at Imaging Services.