Workflow overview

Materials arrive from different areas in Houghton Library and are processed for delivery to different locations:

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Houghton Library (including WPR and HTC) closed stacks) / 

Harvard Depository

Most of the materials come directly from cataloging, but other activities also generate the need for end-processing, including acquisitions, conservation and preservation, and public services, resulting in a mixture of new items new to the collection and existing collection materials material requiring new enclosures and/or barcodes. Bays and shelves are organized according to the flow of the process. For example, incoming shelves are in the first bays, followed by pasting and drying shelves, then processing and ready for shelving. Placement of the bays and/or shelves are designated as:

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After materials are delivered to Books End-Processing and placed on the appropriate shelves, end-processing can begin. Books are placed upright and spine-out. Materials in flat boxes or fragile materials items laid flat for enclosures are placed in the appropriate area as space permits. If space is limited, please connect with the Technical Services Assistant or the Technical Services Librarian Rare Book Section Head for consultation.

Catalogers:

•  Place items on "incoming" shelves by size.
  • CAVEAT:  Sexually explicit materials must be given to the Technical Services Assistant directly instead of placing them on incoming shelves.

End-processors' procedures:

• Create labels, tabs, and plates according to routing slip directionsAeon slips' staff notes directions and/or information contained in Holdings records.
• Check labels, tabs, and plates for errors.
• Paste labels, tabs, and plates.
• Remove blotters from the materials, and place on the correct outgoing shelfroute accordingly for shelving.
• Wrap (if necessary), barcode, and label the outgoing items.

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• Update the item records in Alma and finish Aeon requests.
• Scan barcodes again to make sure they are functional.
• Enter all end-processed items in the Books End Processing Log.
• Pack HD items in grey bins and notify HD for pickup.
• Bring on-site items to appropriate stacks location for shelving
  
  

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3.3. Every item should have information on provenance on the routing slip. The routing slip indicates which bookplate to use on an item. Many book plates are stored and others will need to be created. Check the book plates cabinets and/or the box of most used book plates and retrieve the appropriate book plates for each item. Place the book plates inside the book or box with the ownership labels.

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5. Broadside Processing. Broadsides are placed in appropriately sized folders by either the accessioner or cataloger. To see more about Houghton broadside and flat file procedures, go to Appendix G or   <https://wikiharvardwiki.harvardatlassian.edunet/confluencewiki/display/HoughtonTechnicalServices/Broadsides+and+Flat+Files> End-processing procedures for broadsides are similar to books with some exceptions.

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