Collection materials come to Houghton/Pusey Library via mail or hand delivery
IF MOLD OR OTHER IMMEDIATE THREAT TO HEALTH AND/OR COLLECTION IS DISCOVERED, PRESERVATION IS CONTACTED IMMEDIATELY.Collection materials are logged in Incoming Collections Log and an email is sent to collecting curator with a link to pre-filled Houghton Accession Web Form
Acquisitions and accessioning archivist receive alert that new form has been submitted
Acquisitions creates stub MARC record and initial Aeon record (signed out to Technical Services - Manuscripts and other)
Accessioning archivist creates accession record in ArchivesSpace
Accessioning archivist assigns call number (separate spreadsheet) and eadid (separate spreadsheet) and updates MARC
Accessioning archivist processes collection to the appropriate level
Accessioning archivist searches for born-digital media within the materials, and, if found, the accessioning archivist follows the Born-Digital Workflow
Accessioning archivist spawns resource record from accession record in ArchivesSpace
Accessioning archivist updates extent and item records in MARC and extent and containers in ArchivesSpace
Accessioning archivist boxes and labels the collection for transfer to HD (items that need special treatment are forwarded to end-processing)
Accessioning archivist creates or updates baseline SNAC record(s) (see separate SNAC workflow document)