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Collection materials comes to Houghton/Pusey Library via mail or hand delivery
- Collection materials are logged in Incoming Collections Log and an email is sent to collecting curator with a link to pre-filled Houghton Accession Web Form
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Collecting curator fills out Houghton Accession Web Form
- Acquisitions and accessioning archivist receive alert that new form has been submitted
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Acquisitions links invoice (if present) to appropriate existing MARC record
- Acquisitions adds new 541 to holdings record for this accrual
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Accessioning archivist creates accession record in ArchivesSpace; the title of the accrual will be the title of the main collection plus ADD
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Accessioning archivist links accession record to related resource record in ArchivesSpace
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Accessioning archivist processes accrual to the appropriate level
- Accessioning archivist searches for born-digital media within the main collection (if feasible) and accrual; if found, the accessioning archivist follows the Born-Digital Workflow
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Accessioning archivist adds accrual as series to main resource record in ArchivesSpace, adding a series "Additions to collection" if none exists, listing new material within a subseries of this series labeled "Accession 20##MT-##"
- Accessioning archivist boxes and labels the accrual for transfer to HD (items that need special treatment are forwarded to end-processing)
- Accessioning archivist creates or updates baseline SNAC record (see separate SNAC workflow document)