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Requesting collections/items
- Request collection/item via Aeon.
- Place collection/item in designated area in Pusey 2 (last three bays of P52).
Removal of media
- Identify and locate media within the requested materials. Work on one collection at a time.
- Once the media is identified, separate the media from the parent collection.
- Evaluate the media via the Born-Digital Media Log after you have identified all of the media.
Create a Batch Number based on the parent collection’s Collection Number/Accession Number.
Info title Example: Creating Batch Numbers Parent collection = MS Am 1733
Batch number = Am1733BD
Parent collection = 2018M-070
Batch number = 2018M-070BD
- Create an Item Number based on the Batch Number.
Info title Example: Creating Item Numbers Batch number = Am1733BD
Item number = Am1733BD001, Am1733BD025
Batch number = 2018M-070BD
Item number = 2018M-070BD001, 2018M-070BD003
Photograph all the materials before labeling them.
Make sure to photograph front and back of the materials, as well as the sides for laptops and computers. Save these images to the designated shared folder, "Media Photographs", in SharePoint after you've created the appropriate folder named after the Batch Number. Label each photograph file with assigned item number with the addition of A, B, C...etc. for items with multiple sides.
Info title Example: Labelling Photograph Files by Side Front side: Am1733BD005(A)
Back side: Am1733BD005(B)
In Aleph/Alma create a 544 note in the bib record about separating out media. And create “Separated Materials” note in the resource record.
Info title Example: Creating 544 Notes about Media Separations 544 __$$n Born-digital material has been separated: Am1733BD
Separated Materials: Born-digital material has been separated: Am1733BD
In Aleph/Alma create an additional 300 note for gigabytes (GB) for each type of born-digital media. And create an additional extent note in ArchivesSpace for the total combined extent of the born-digital materials.
Info title Example: Creating an additional 300 note in Aleph/Alma 300__$$3 Includes hard drive: $$a1 item $$a (2000 GB)
300__$$3 Includes floppy disks: $$a107 items $$a (0.154 GB)
Info title Example: Creating an extent note in ArchivesSpace Extent:
- Portion - select “part”
- Number - add amount of storage on the device/max run time
- Type - select Gigabytes
- Container Summary - carrier
- Return the remaining parent (manuscript) collection back to its designated spot in Lamont (first two bays in B30).
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