*note: (Include correct location Pusey (HT) rather than Houghton (HH) building on forms and emails)
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- Returning material to HD (unchanged)
- HD Container Supply Order Form (red & gray bins)
- Media Retrieval Request Form
- HD (other supplies - use: hd_circulation@harvard.edu) do not use their website link for raincatchers, zipties)
- HD email (raincatchers, zipties)
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These bins should only be used for the specified shipments: gray for new HD accessions; red for HD returns of material which arrived in a red bin; blue for items being sent to other libraries.
To return excessive accumulation of bins to HD (3 options):
- You can e-mail HUMS directly at hd_trans@harvard.edu. Tape a note on the stack of red bins and leave them in your pickup area.
- You can include that you have a stack of empty red bins in your next pickup request. Tape a note on the stack of red bins and leave them in your pickup area.
- Tape a note on the stack of red bins and leave them in your pickup area.
Letting them know in advance will help them to plan if they have a full truck, but Frank said that it's okay to use option #3.
Incoming mail.
Placed on the right side of the table directly opposite the TS entrance.
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Cataloger/archivist orders material from HD using the
Media Retrieval Request Form / https://tools.lib.harvard.edu/hdforms/retrieval
The following fields are entered:
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Technical Services staff requests pickup by HD using the Media Pickup Request Form: https://harvard.az1.qualtrics.com/jfe/form/SV_efYx6SnoEQ73CKx
- The following fields are entered:
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Books or Manuscript end-processor requests pickup by HD using the Media Pickup Request Form
https://harvard.az1.qualtrics.com/jfe/form/SV_efYx6SnoEQ73CKx
The following fields are entered:
First name: <Requester's First Name>
Last name: <Requester's Last Name>
Phone: <Requester's Phone Number>
Email: <Requester's Email Address>
HD Account Prefix: HT Harvard Theatre Collection; Harvard Yard
Address: Cambridge; Pusey Library
Select the button marked This pickup is for New Accessions only
Under container information, indicate the kind and number of containers being used (typically a gray bin; but also including records cartons, tubes, and other cases).
TS Assistant or the Manuscript End-Processor changes Aeon status to Request Finished.
TS Assistant or the Manuscript End-Processor places the material in the HD outgoing location.
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Transferring materials to HD: https://projects.iq.harvard.edu/hdep/transferring-materials-hd
All HD forms: https://projects.iq.harvard.edu/hdep/online-forms