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It is important to collaborate with the end processor on the orientation of a collection before you begin processing, so you don't waste time or supplies having to redo work. The first thing to do is check in with the end processor about what kind of boxes you should use. Be sure you understand how to label the boxes and the folders, no matter what the configuration. It may be especially important to collaborate on existing or hybrid level collections that are being enhanced or redone. For example, the Hofer inner office has flat files full of various non-standard sizes of folders that don't follow conventions for sizes or locations. When uniquely processed collections like this need to be re-housed, there are considerations about where to shelve, what becomes of remaining material that will one day need re-shelving, what might be a good use of the unconventional drawer sizes, perhaps to solve some other unrelated housing concern, what size supplies to use, etc. in order to make the collection more standardized and accessible according to our current conventions. Once the basic wishes of the curator are known, it is best to simply inform and hand over the housing for the end processor to "preprocess" the material in the most concise way possible, and get it shelved in accordance with some previously, and some newly-established shelving practices. Having the end processor do the preliminary work makes things simpler for everyone.
Boxed Collections - Basic Procedures, Warnings, and Tips
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The basics : spacers and inner boxes, etc.
Upright boxes come with a variety of commercially available "spacers" for boxes that aren't quite full enough to keep the contents of the folders from moving around. Flat boxes do not, so inner boxes can sometimes help.
Collections with a lot of small objects, bound volumes, or, decks of playing cards, etc. should be handed over to the end processor, as we have various small boxes that fit perfectly inside of the basic flat clamshell boxes, and could provide a solution. Certain sizes of prefabs can also be made to serve as inner containers sometimes. As with any other non-standard . A box full of "mundane" objects, such as staplers, tape dispensers, rulers, scissors, etc., from an author's desk, for example, could be arranged in zip-lock bags for easy viewing and handling. On the other hand, such objects could be stored carefully in inner boxes with tissue, carefully labeled, etc. It would depend on how we expect readers to approach them both intellectually and physically. As with any other non-standard material in a collection, problem items should go to end processing.
- BOXES SHELVED UPRIGHT
- folders
- bound volumes
- BOXES SHELVED FLAT
- folders
- bound volumes
Anchor upright upright
I. End-processing an upright collection.
| upright | |
| upright |
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