*note: (Include correct location Pusey (HT) rather than Houghton (HH) building on forms and emails)
...
- Returning material to HD (unchanged)
- HD Container Supply Order Form (red & gray bins)
- Media Retrieval Request Form (Incoming)
- Media Pickup Request Form (Outgoing)
- Transport between Harvard Libraries by Campus Mail (HUMS) (blue bins)
- HD (other supplies use: HD email: hd_circulation@harvard.edu do not use their website link.
- zip ties,
- rain catchers
- return excess bins
...
The TS Assistant or Manuscript End-Processor are responsible for requesting pickup of material going to HD for the first time. These shipments typically utilize gray transfer cases, but oversized boxes, Paige boxes, and tubes may also be utilized..
Material coming from HD for use in the reading room follows a separate procedure, mostly unchanged from past practice.
...
These bins should only be used for the specified shipments: gray for new HD accessions; red for HD returns of material which arrived in a red bin; blue for items being sent to other libraries.
To return excessive accumulation of bins to HD (3 options)
...
- You can e-mail HUMS directly at hd_trans@harvard.edu. Tape a note on the stack of bins and leave them in your pickup area.
- front of the large tables at the entrance Tape a note on
- You can include that you have a stack of empty bins in your next pickup request.
- Use one of the large cards on the wire rack in the mail area that says "Please return empty bins" to place on top of the stack of bins and leave them in your pickup area.Tape a note on the stack of bins and leave them in your pickup area
- . You can close the top bin to have a surface on which to place the large card. They will usually leave it behind for us to reuse on the large tables.
Letting them know in advance will help them to plan if they have a full truck, but Frank said that it's okay to use option #3.
Incoming mail.
Placed on the right side of the table directly opposite the TS entrance.
...
Cataloger/archivist orders material from HD using the
Media Retrieval Request Form / https://tools.lib.harvard.edu/hdforms/retrieval
The following fields are entered:
...
Technical Services staff requests pickup by HD using the Media Pickup Request Form: https://harvard.az1.qualtrics.com/jfe/form/SV_efYx6SnoEQ73CKx
- The following fields are entered:
...
Books or Manuscript end-processor requests pickup by HD using the Media Pickup Request Form
https://harvard.az1.qualtrics.com/jfe/form/SV_efYx6SnoEQ73CKx
The following fields are entered:
First name: <Requester's First Name>
Last name: <Requester's Last Name>
Phone: <Requester's Phone Number>
Email: <Requester's Email Address>
HD Account Prefix: HT Harvard Theatre Collection; Harvard Yard
Address: Cambridge; Pusey Library
Select the button marked This pickup is for New Accessions only
Under container information, indicate the kind and number of containers being used (typically a gray bin; but also including records cartons, tubes, and other cases).
TS Assistant or the Manuscript End-Processor changes Aeon status to Request Finished.
TS Assistant or the Manuscript End-Processor places the material in the HD outgoing location.
...
Transferring materials to HD: https://projects.iq.harvard.edu/hdep/transferring-materials-hd
All HD forms: https://projects.iq.harvard.edu/hdep/online-forms