Page Comparison

*note: (Include correct location Pusey (HT) rather than Houghton (HH) building on forms and emails)

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• Returning material to HD (unchanged)
• HD Container Supply Order Form (red & gray bins)
• Media Retrieval Request Form (Incoming)
• Media Pickup Request Form (Outgoing)
• Transport between Harvard Libraries by Campus Mail (HUMS) (blue bins)
• HD (other supplies use: HD email:  hd_circulation@harvard.edu do not use their website link.
  • zip ties,
  • rain catchers
  • return excess bins

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Technical Services staff are responsible for placing all requests for delivery of material already at HD. These retrievals were previously handled by Public Services. Likewise, Technical Services staff are responsible for requesting pickup of material being returned to HD. Both procedures utilize use red transfer cases.

The TS Assistant or Manuscript End-Processor are responsible for requesting pickup of material going to HD for the first time. These shipments typically utilize use gray transfer cases, but oversized boxes, Paige boxes, and tubes may also be utilizedused.

Material coming from HD for use in the reading room follows a separate procedure, mostly unchanged from past practice.

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• Cataloger/archivist orders material from HD using the
  Media Retrieval Request Form / https://tools.lib.harvard.edu/hdforms/retrieval

1. The following fields are entered:

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• Technical Services staff requests pickup by HD using the Media Pickup Request Form: https://harvard.az1.qualtrics.com/jfe/form/SV_efYx6SnoEQ73CKx

1. The following fields are entered:

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• Books or Manuscript end-processor requests pickup by HD using the Media Pickup Request Form

https://harvard.az1.qualtrics.com/jfe/form/SV_efYx6SnoEQ73CKx

1. The following fields are entered:

• First name:           <Requester's First Name>

• Last name:           <Requester's Last Name>

• Phone:           <Requester's Phone Number>

• Email:            <Requester's Email Address>

• HD Account Prefix:      HT Harvard Theatre Collection; Harvard Yard

• Address:           Cambridge; Pusey Library

2. Select the button marked This pickup is for New Accessions only

3. Under container information, indicate the kind and number of containers being used (typically a gray bin; but also including records cartons, tubes, and other cases).

4. TS Assistant or the Manuscript End-Processor changes Aeon status to Request Finished.

5. TS Assistant or the Manuscript End-Processor places the material in the HD outgoing location.

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• Transferring materials to HD: https://projects.iq.harvard.edu/hdep/transferring-materials-hd

• HD FAQ: https://projects.iq.harvard.edu/hdep/faq-0

• All HD forms: https://projects.iq.harvard.edu/hdep/online-forms