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Intellectual Management : updating ArchivesSpace and Alma
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Removing No. 17 Paige boxes from Collections
A number of collections were housed in a series of clamshell boxes that were placed (in multiples of three) into no. 17 Paige boxes (large) that had a separate numbering sequence. Needless to say the two numbering systems caused confusion. Too, the handles and bottoms of the Paige boxes continually fail during transport from HD. The no. 17 boxes are also too tall to fit on our trucks and shelves. And access to the inner boxes is difficult. Whenever a box is requested, it is routed to end processing for rehousing. The inner boxes are removed, the no. 17 Paige boxes are discarded, and the inner boxes (usually light gray corrugated clamshells) are given barcodes and sent separately to HD. Here is how the records were updated for some of these collections. Included is a running list of call numbers that have ongoing corrections.
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Box 150 (carton 10) appears in both Alma item records and in AS until all the boxes are taken care of. At which point "(carton 10)" can be deleted because there will be no more duplicate box numbers.
Box 150 was formerly one of 3 boxes in Carton 10 appears in AS as an internal note in Container Management for each box. And also as a processing note in the individual item description in AS.
Some items do not have locations because they were not listed on the original CARTON labels, and somehow that information was lost when the finding aid was converted to AS.
End processor does NOT have a printout of all the labels for this collection, unlike most other collections, because it was end processed at a time when the cataloger was the only one allowed to send boxes to HD. When the end processor took over this responsibility, they started the practice of retaining box labels for large collections that went to HD. These are kept in notebooks at the end processor’s workstation, marked “HD”.
Collections with no. 17 boxes in progress:
MS Eng 1401 (Empson)
Physical Management : What to do, What not to do:
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