*note: (Include correct location Pusey (HT) rather than Houghton (HH) building on forms and emails)
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- Returning material to HD (unchanged)
- Returning material to HD (changed)
- HD Container Supply Order Form (red & gray bins)
- Media Retrieval Request Form (Incoming)
- Media Pickup Request Form (Outgoing)
- Transport between Harvard Libraries by Campus Mail (HUMS) (blue bins)
- blue bins : use email: Harvard University Mail Services : hums@harvard.edu to
request blue (not green) bins to be delivered to Pusey Library, 1, (Houghton Library Tech Services) - use white zip ties
- blue bins : use email: Harvard University Mail Services : hums@harvard.edu to
- HD (other supplies use: HD email: hd_circulation@harvard.edu do not use their website link.
- zip ties (pink for gray bins; white for all other bins, including blue)
- rain catchers
- return excess red or gray bins
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Cataloger/archivist orders material from HD using the
Media Retrieval Request Form / https://tools.lib.harvard.edu/hdforms/retrieval
The following fields are entered:
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Technical Services staff requests pickup by HD using the Media Pickup Request Form: https://harvard.az1.qualtrics.com/jfe/form/SV_efYx6SnoEQ73CKx
- The following fields are entered:
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- Select the button marked "This pickup is for Refile Items only"
Under container information, indicate the kind of container being used (typically a red bin).
Technical Services staff processes material in Aeon, indicating material as Reshelved.
Technical Services staff places the material in the HD outgoing location (same area that new material to be picked up in gray bins is staged). An item which arrived in a red transfer bin should be placed in a red bin for shipment to HD.
Outgoing HD shipments - Changed Returns:Anchor changed returns HD changed returns HD
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Books or Manuscript end-processor requests pickup by HD using the Media Pickup Request Form
https://harvard.az1.qualtrics.com/jfe/form/SV_efYx6SnoEQ73CKx
The following fields are entered:
First name: <Requester's First Name>
Last name: <Requester's Last Name>
Phone: <Requester's Phone Number>
Email: <Requester's Email Address>
HD Account Prefix: HT Harvard Theatre Collection; Harvard Yard
Address: Cambridge; Pusey Library
Select the button marked This pickup is for New Accessions only
Under container information, indicate the kind and number of containers being used (typically a gray bin; but also including records cartons, tubes, and other cases).
TS Assistant or the Manuscript End-Processor changes Aeon status to Request Finished.
TS Assistant or the Manuscript End-Processor places the material in the HD outgoing location.
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Transferring materials to HD: https://projects.iq.harvard.edu/hdep/transferring-materials-hd
All HD forms: https://projects.iq.harvard.edu/hdep/online-forms