*note: (Include correct location Pusey (HT) rather than Houghton (HH) building on forms and emails)
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- Returning material to HD (unchanged)
- Returning material to HD (changed)
- HD Container Supply Order Form (red & gray bins)
- Media Retrieval Request Form (Incoming)
- Media Pickup Request Form (Outgoing)
- Transport between Harvard Libraries by Campus Mail (HUMS) (blue bins)
- blue bins : use email: Harvard University Mail Services : hums@harvard.edu to
request blue (not green) bins to be delivered to Pusey Library, 1, (Houghton Library Tech Services) - use white zip ties
- blue bins : use email: Harvard University Mail Services : hums@harvard.edu to
- HD (other supplies use: HD email: hd_circulation@harvard.edu do not use their website link.
- zip ties (pink for gray bins; white for all other bins, including blue)
- rain catchers
- return excess red or gray bins
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- You can e-mail HUMS directly at hd_trans@harvard.edu. Tape a note on the stack of bins and leave them in front of the large tables at the entrance
- You can include that you have a stack of empty bins in your next pickup request.
- Use one of the large cards on the wire rack in the mail area that says "Please return empty bins" to place on top of the stack of bins. You can close the top bin to have a surface on which to place the large card. They will usually leave it behind for us to reuse the card/sign behind on the large tables so we can re-use it. Please return it to the wire shelves if you find it there left on the table.
Letting them know in advance will help them to plan if they have a full truck, but Frank said that it's okay to use option #3.
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Cataloger/archivist orders material from HD using the
Media Retrieval Request Form / https://tools.lib.harvard.edu/hdforms/retrieval
The following fields are entered:
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Technical Services staff requests pickup by HD using the Media Pickup Request Form: https://harvard.az1.qualtrics.com/jfe/form/SV_efYx6SnoEQ73CKx
- The following fields are entered:
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Books or Manuscript end-processor requests pickup by HD using the Media Pickup Request Form
https://harvard.az1.qualtrics.com/jfe/form/SV_efYx6SnoEQ73CKx
The following fields are entered:
First name: <Requester's First Name>
Last name: <Requester's Last Name>
Phone: <Requester's Phone Number>
Email: <Requester's Email Address>
HD Account Prefix: HT Harvard Theatre Collection; Harvard Yard
Address: Cambridge; Pusey Library
Select the button marked This pickup is for New Accessions only
Under container information, indicate the kind and number of containers being used (typically a gray bin; but also including records cartons, tubes, and other cases).
TS Assistant or the Manuscript End-Processor changes Aeon status to Request Finished.
TS Assistant or the Manuscript End-Processor places the material in the HD outgoing location.
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Transferring materials to HD: https://projects.iq.harvard.edu/hdep/transferring-materials-hd
All HD forms: https://projects.iq.harvard.edu/hdep/online-forms