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ACCESSION NUMBER AS CALL NUMBER
Sometimes catalogers archivists will choose to allow an accessions accession number to serve as a call number. This is usually done with larger, older collections that have already been in use for a long time. We no longer include the date at the bottom of the small label that goes into the verso of the volumevolumes. We also omit "THE" from "HOUGHTON LIBRARY, as well as the asterisk that used to precede the accession number. Here are samples of the old and the new labels for bound items in a collection. Such items are put at the end of the call number sequence on a given shelf, even though they do not follow the regular call number sequence. Single items no longer keep accession numbers as call numbers. If the end processor receives such an item, it should be returned to the cataloger to have a proper call number assigned before end processing can begin.
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*52L-1140 |
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For PAST PRACTICE: for single item or collection volumes over 28 cm, we would put a lowercase "f" in front of the accession number (call number), but leave a space in between them. The "f"s are shelved in a different aislerange. Some of the older ones volumes have an uppercase "F" at the end rather than a lowercase "f" in front. To continue the current practice, here is a sample label for an item in a prefab over 28 cm. (NOTE we would not use a small preceding "f" for collections. As far as shelving items whose call number is an accession number, the locations for single items is up for discussion. We don't know if they should be shelved with the other items awaiting processing. We do not use a small preceding "f" for collections anymore, since ArchivesSpace provides locations. If we were to want to use an "f" in current practice, we would put a capital F at the end of the accession number.
Very old practice:
f 52L-1141
THE HOUGHTON LIBRARY
1950
Preferred variation on old practice (RARE)
52L-1141F
HOUGHTON LIBRARY
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ASTERISK USE AT THE END OF A CALL NUMBER*
In the past, catalogers used an asterisk at the end of a call number to indicate that an item was part of Houghton's collections. If the cataloger includes that asterisk from the old call number, use it. If an asterisk appears physically written on an item (as is often the case with RECON items) but the cataloger has not included it, then we won't bother including it on the label or card either.
Use information the cataloger has provided, since we are copying the information directly from ALEPH to make labels. It is no longer an important issue whether the asterisk is or is not included at the end of a call number.
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