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*NOTE: We no longer included "The" (as in The Houghton Library) on labels. It has been shortened to simply "HOUGHTON LIBRARY"
Some frequently used procedures listed here are:
Box labels (half-height)
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ACCESSION NUMBER AS CALL NUMBER
Sometimes archivists will choose to allow an accession number to serve as a call number. This is usually done with larger, older collections that have already been in use for a long time. We no longer include the date at the bottom of the small label that goes into the verso of the volumes. We also omit "THE" from "HOUGHTON LIBRARY, as well as the asterisk that used to precede the accession number. Here are samples of the old and the new labels for bound items in a collection. Such items are put at the end of the call number sequence on a given shelf, even though they do not follow the regular call number sequence. Single items no longer keep accession numbers as call numbers. If the end processor receives such an item, it should be returned to the cataloger to have a proper call number assigned before end processing can begin.
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BOX LABEL for HALF-HEIGHT BOX (flat)
Labels for half-height boxes are the same ones used for manuscript folders. The end processor can produce these labels using the ACCESS database. If that isn't possible, anyone can use one of the manuscript label document stored in the shared directory as a template. The same positioning rules as for regular box labels. Attach the label to the center of the short end of the box. Barcode can be placed as below, or can be placed next to the label, if not enough space. Add a piece of 3-M tape over the label and the barcode, if the example below is followed. But if the barcode is next to the label, there is no need to cover it with tape, in fact it is better not to. Keep the bottom edge of the tape at least 1/8" above the box edge so it isn't prone to start peeling off due to friction from handling. Allow the top edge of the tape to come up over the top of the box. Rub down the tape well with the folding tool.
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