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The box label can be generated individually using this WORD box label template. Use the same kind of paper that printed books section uses for making shelf tabs (alphacellulose). With this document one can also keep notes on how full and what size the box is. Print out one page and trim off the label you want. The label should be reprinted each time a new folder is added. So it is best to keep your own copy of the document for future use.
bMS Eng 1441 pfMS Typ 956 shelved with: bMS Eng 1444 bMS Eng 1445 bMS Eng 1446 bMS Eng 1447 pfMS Typ 981 |
This convention makes it easy for the Stacks staff to notice that there are multiple items in the box. The box should be shelved by the Manuscript Department Assistant / End-processor since single items are shelved differently than collections. Each time another folder is added, the box label is updated.
IMPORTANT
You will have to annotate all of the records in Alma afterwards to show that they are shelved together and each in a single folder. The first item will be the one that records the fact that they are all shelved in a single box, and will show the linear feet. Subsequent items will say “1 folder. Shelved with bMS Eng 1441”pfMS Typ 956”. You can see how all the records are updated by clicking on the call numbers above.
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