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- label type : T9817
- Item: 40011
- Model: J130PL, Pairs, 2 mil
- Item description: 2 x 0.625 BC LABEL
- Quantity: (the number of barcode numbers)
- Physical quantity: (double the number of barcode numbers - we always purchase two of each number)
- Sequence Start: 3 2044 ... (the starting number supplied)
- Sequence End: 3 2044 ... (the ending number supplied)
- Text: (the collection, eg Houghton Library, Harvard Theatre Collection, Woodberry Poetry Room Collection)
Obtain a range of barcode numbers
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Use the form at http://hul.harvard.edu/ois/systems/aleph/f-barcodes.html
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As of May 1, 2014, the contact for these is Luke Gaudreau, Production Systems Librarian (luke_gaudreau@harvard.edu / (617) 495-3724).
Estimate the price
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Use figures on the order form (eg $25.25/1,000 or $0.02525/label)
Create a purchase order in Oracle
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Supplier: DATA2 INC
Supplier Site: ST LOUIS_01
Supplier Item: J130PL
Description: (Barcodes for XX Library/Collection(s))
Quantity: (total number of physical barcodes needed (logical quantity x 2 = physical quantity)
Budget: 415.37084.6610.565797.653420.0000.00000
Place an order with Data2
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This is currently done by emailing: customerservice@data2.com with text which includes the elements in this example:
I would like to place the following barcode order:
The purchase order number for this order is: 70001003614
Label_type : T9817
Item 40011
Model J130PL, Pairs, 2 mil
Item description: 2 x 0.625 BC LABEL
Quantity = 2,000
Physical quantity = 4,000
SEQUENCE:
Start: 3 2044 132 803 38
End: 3 2044 132 823 37
Text: Houghton Library
Please ship to:
Lewis Day
Technical Services Librarian
Houghton Library
1 Harvard Yard
Cambridge, MA 02138
Please also send copy of invoice to our Accounts Payable address on file:
Harvard University
P.O. Box 381588
Cambridge, MA 02238
Thank you,
…Lewis
Confirm the order
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Data2 will e-mail to confirm the order.
If Data2 lists postage/shipping costs, update the P.O.
Update the P.O. (if necessary)
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If the amount changes or postage/shipping needs to be added to the estimate.
Receive the order
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Verify the Start and End numbers.
Place the new barcodes at the bottom of the stock of barcodes on hand.
Receive the order in Oracle
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Note the receipt number.
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At the beginning and end of this process any internal spreadsheet for supply orders should be updated.