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TEMPORARY LOCATION OF COLLECTIONS: If the collection is too large to be moved into the End-processing unit, find a location in the stacks where the collection may be housed temporarily [usually at the end of the bMS Am stacks], and include this location on the Tracking Form. It should be noted in the AEON record that there is a temporary location and often it is a good idea to also note the temporary location in the finding aid and as a $$z subfield in the MARC >852 field.
END-PROCESSING: Eventually the collection will be end-processed by the staff in the Manuscript End-processing Section, and if there are additional corrections to be made to the finding aid or to the MARC record, you may be notified to make them. Types of corrections that often need to be made are changes to the total box count, addition of <physloc> location designations to folders, minor typos in text that were formerly missed, changes to folder counts, etc... Sometimes small corrections are handled by the Senior Manuscript Cataloger, so as not to disturb your new project.
Examples of record-keeping details to make after end-processing:
- Sometimes portfolio folders from one collection are shelved with portfolio folders from other collections. In a case such as this these entries would be made:
a. In the finding aids for both collections, mark the item number: <physloc>pf </physloc> (3) Smith, John. Letter (photostat) to Jane Smith, 1845. <note><p>Shelved together: pfMS Am 456 (3); pfMS Am 467 (2). </p></note>
b. In the MARC records of both collections, create a PF holdings and in marke the 852 $$zShelved together: pfMS Am 456 (3); pfMS Am 467 (2).