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- Sometimes portfolio folders from one collection are shelved with portfolio folders from other collections. In a case such as this these entries would be made:
a. In the finding aids for both collections, mark the item number: <physloc>pf </physloc> (3) Smith, John. Letter (photostat) to Jane Smith, 1845. <note><p>Shelved 1 folder. <note><p>Shelved together: pfMS Am 456 (3); pfMS Am 467 (2). </p></note>
b. In the MARC records of both collections, create a PF holdings and in marke the 852 $$zShelved together: pfMS Am 456 (3); pfMS Am 467 (2).
c. One of the finding aids and MARC records would contain the count for the 1 portfolio box; and the other then would be only 1 folder.