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When the request has been submitted electronically, gather up the paperwork:
- Invoice
- AVR
- Oracle printout
- W-9 and/or FNIF (if applicable)
And FAX all to the approver on your Oracle form. As of the date of this entry, that is Jill Hiller at 6-4732. If you have a W-9 and/or FNIF as part of this vendor set-up, note the Oracle request number and date at the bottom and FAX that page only to 5-3600.
Once this is done, make a front/back copy of the pages faxed (stapled) and add it to the New Vendor Set-Up file in the Acquisitions file cabinet. Retain the originals until the set-up has been approved (an e-mail from the approver will announce this). The e-mail will follow this form:
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When the set-up has been approved, return the original invoice to the Acquisitions Assistant for processing and payment. Destroy all other pages.
Vendor set-up is complete.