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How do you submit A curator submits email content to EASi? By uploading EAS by uploading a "packet" of content to an SFTP dropbox, then using the Submit Packet option in EASi to define metadata values for content in the packet and trigger the upload.
The EASi menu option that controls content submission is called Submit Packet. A packet is a group of email and attachments that are submitted together. The contents of a packet must come from the same " creator client " (email client) and the creator that client must be supported by the EAS loader (and specified in packet metadata).
EASi is configured to import email content (messages and attachments) from these creator clients:
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If you know the exact creator client and version for your content but the client or version is these are not listed, please contact the EAS Project Team in LTS Library Technology Services. If you do not know the exact creator client version, select the “version unknown” option for that client.
Extracting email data files
Email to be archived may come to you (the curator) on a disk or drive, or you may need to copy it from the donor's computer. Either way, it helps to know what email data files to look for and where these are stored on the file system. This section provides tips on how to locate email on the donor's computer and what files to extract for archiving.
For most email clients, you navigate to the top of the email data folder and copy all files and folders nested beneath. In some cases you or the donor will need to export messages from within the email client to get data in a format that can be imported to EAS.
However the transfer takes place, be sure to follow local procedures for securing sensitive data.
Packet submission procedure
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Step B. Acquire email content and copy to staging folder
Email to be archived may come to you (the curator) on a disk or drive, or you may need to copy it from the donor's computer. However the transfer takes place, be sure to follow local procedures for securing sensitive data.
This section describes how to locate email on the donor's computer and what files to extract for archiving. For most email clients, you navigate to the email data directory and copy the email data files. In some cases you or the donor will need to export messages from within the email client to get data in a format that can be imported to EAS.
- Acquire email content from the donor. How this is done varies by mail client (e.g. Outlook, Thunderbird, Mac Mail, etc.). For guidance, consult these client-specific instructions for extracting email.
- Eudora
- Mac Mail
- Outlook
- Outlook for Mac
- Thunderbird
- Copy email file(s) to the staging folder created in Step A.
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